Solving the mystery of named resource management in life sciences project management for organizational effectiveness

SharePoint Document Management System Pharmaceuticals | DMS Pharma |

There is never a one size fits all solution and the same goes for document management system or DMS, especially for the Pharma domain. Document management is a bit tricky in Pharmaceuticals as the industry needs to adhere to strict compliance and regulatory standards. At one side you need collaborative efforts for fast to market release; on the other, the security should be top-notch. If you are planning to upgrade your existing DMS or investing in a new one. It is only wise if you make a note of the following features: Many pharmaceutical companies still have their reservations about cloud document management systems. Cloud-based: Look for a document management system which is cloud-based. Workplaces have evolved through the years and today we are in the era which is all about social collaboration, agile processes, real-time updates, and rising tech trends. It is imperative our systems comply with changing times. History speaks volumes about companies which failed to innovate and where they are now. Cloud is the future and very few companies have the capacity to make an upfront infrastructure investment. I know you may have your reservations, but cloud security today offers stability, reliability and multiple layers of security, and it’s getting better. Tamperproof: This is one of the most essential features to look in document management system for pharmaceuticals. With the introduction of blockchain in DMS, you can check for authenticity of electronically signed documents. In blockchain-based DMS, even the slightest change like adding an extra space does not go unnoticed. So, not only are your documents tamper-proof, you get an audit trail too. Validation is important and what better way then blockchain. Pre-defined templates: There are certain fixed regulatory standards when it comes to document submission. While they may not come as an out of the box feature with your document management system, make sure you invest to get all the necessary templates. Mistakes with ANDA( Abbreviated New Drug Application) submissions are more common than you think. Such document templates with proper document review workflow will ensure documents are created, reviewed, and approved on the first cut. Automated workflows: This is a very basic yet important feature so I thought I will include it in the list. Accelerate time to market with automated document approval workflows. You can either go for out of the box workflows or create custom ones depending on your requirements. No more waiting for internal document approvals. Every time a document is created it is automatically going into the workflow and will notify the concerned person or group of people. Hassle-free and faster approvals. Cross-functional team collaboration: The document management system should offer convenient collaboration for teams to work on documents seamlessly. Cloud technology today offers such functionality through which you can give secure access to external stakeholders without compromising security. Just imagine how much benefit will real-time collaboration provide. As organization globally are pushing towards a one-team approach such systems will help break silos and help develop better products faster. Integration: Lastly, you should be able to use your document management system seamlessly with common everyday tools like emails, word documents or drive. E-mails within the system should be automatically captured and linked to the relevant document library. There should also be the option to easily drag-and-drop documents without you exiting the current application. Flabby document management continues to be one of the top concerns of pharma manufacturing slowdown. These are among the few things that will mitigate mistakes and help manage documents better. We at i2e Consulting have been providing document management solution to pharmaceuticals for more than a decade now. Our SharePoint document management system is available both on-premise and cloud. It may be customized to fit into your organizational workflow. Let us know if you need upgrading. We are happy to help.

How wrong priorities can lead to bad decisions - i2e Consulting

Prioritization at a strategic and operational level is often the difference between success and failure, but many organizations do this poorly and this leads to utter chaos and ultimate failure of the project. Sometimes the senior executives are under the impression that they've made the priorities crystal clear, but in reality, they've made a real life dilemma for the employees. Employees of the organization should be well aware of the strategy and have no trouble in executing it properly. In order to lead a project successfully, you need to prioritize one single element, and not a combination of a few of them. Prioritizing is extremely important to the success of am project as it increases the alignment and focus of senior management teams around the original strategic goals and helps clears all doubts or confusions that an employee might face.Not having a single clear goal is not the only reason behind the chaos in an organization. Sometimes the leaders simply end up making the wrong decisions and prioritizing the wrong element. Another huge issue that researchers have found is that most leaders and organization heads run away from making decisions all together which is a bigger problem. Companies that have excellent sense of priorities and end up spending their budget efficiently on things that matter which results in lower running costs and lesser wastage of resources.The best kind of success is derived when company seniors tend to take risks and have a sharp, laser like focus on the priorities.There are various tools that can be utilized to prioritize company goals efficiently in order to yield the desired result. These tools mainly focus on:PurposePrioritiesProjectsPeoplePerformance Prioritizing helps the organization be properly functional right from the top to the lowest level. Priorities are also overtime embedded in the corporate culture. For example, applying ‘The Hierarchy of Purpose’ helps company heads realize that it’s totally natural to change priorities midway of a project, and this can cause not much harm if execution is on point. Every terminated priority is a learning experience and an opportunity to do better next time. Priorities change and, if managed successfully, have the capacity to fundamentally change organizations, but only if top management makes tough choices.Prioritization is extremely important for effective project management in organizations. Prioritization helps gains access to the resources that are required to get the project done. Without prioritization there can be a continuous fight for resources and projects drag on and on. Support your organizations priorities with a solid project management tool from i2e consulting. The project management tool will not only help you manage priorities effectively, but also will help you increase your team’s productivity and morale.

Analytics for Resourcing Decision Making.

R&D funds in pharmaceuticals are scares, it is important that they be allocated wisely. Companies often find it difficult to decide on which resources to pursue or, at times even more significant which resources to retire or discontinue. Are you making these common mistakes? Guesstimates: Your next project or project phase is about to start, you hold a team meeting, and based on the discussion and your gut, you present a case to the management. Most of the time, the resources are seen to be over or underworked and you feel the burn for guesswork. Spreadsheet Analysis: Spreadsheets are at the heart of your organizations and you use them for everything, even resource management. Miscommunication, ever-changing requirements, last-minute hires/fires are all very familiar to you. Your spreadsheets are not designed to forecast the workload for you. Legacy Resource Management Software: You are using an inhouse half-baked entry-level resourcing software that does not make the cut for modern business challenges. Achieving an enterprise-wide resource forecasting and planning report, thanks to siloed data sets is a struggle. The process often suffer because of software limitations and/or it is not integrated into other systems of your organization. Profitable resource utilization is a dream. These mistakes occur because of the lack of appropriate decision-support tools. Good resourcing decision is critical in pharmaceutical companies and should have a systematic approach with top-down budgetary requirements and bottom-up requests. Resources in a project context include human inventory, infrastructure, technologies, financial, tacit and explicit knowledge, procedures, and organizational process assets. Just like any other aspect of the business, today organizations have a large amount of data on resources at their disposal. If this data is used successfully, it can help drive more methodical decision-making throughout an organization. Benefits of Modern Analytics Solutions There are several sophisticated solutions out there in the market although not many are specific to the pharma and life science industry, but you can always go for a tailored solution. Here are two key benefits and features you might be interested to use. Data-driven Resource Planning: The biggest advantage of analytics, give guesswork and gut feeling a break and put your data to work. Access to quantifiable data helps you set realistic targets that align with the planned sequence of work tasks. Create plans and budgets quick and easy, align top-down targets with bottom-up plans. Advanced Reporting: You can experience a range of reports that help it easier to process and comprehend data. Some of the modern tools also provide you with the option of scenario modelling so you can test business assumptions and model scenarios, the impact of alternative courses of action before deciding to implement changes. Process information, infer trends, drill-down data and slice and dice it for deep granular understanding. In conclusion, pharmaceutical R&D is suffering from a stagnant pipeline and declining success rates. It is important that the industry uses the already scarce funds and resources wisely and optimally. In such case, big data and analytics could play a huge role in R&D resourcing. Its use is widespread in clinical trials, pharmacovigilance etc. They should tap into the opportunities it can provide in resourcing.